Here are my best time management and daily productivity tips and habits that should save you – on average – 22 hours per week. Enjoy! Add me on Instagram: GPStephan
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1. CREATE A TO-DO LIST
In a study of more than 50 high-effective corporate executives, 49 of them said that the BEST time management system they had ever found, was a simple pad of paper on which they wrote down everything they had to do before they began.
2. ELIMINATE DISTRACTION
Studies have shown that each distraction “takes an average of 23 minutes and 15 seconds to get back to the task at hand”…and, when you begin to recount every single time your attention was diverted for even a few seconds…add 23 minutes to that, and you’ll quickly realize just how much of the day you spend trying to catch up.
3. UNDERSTAND PARKINSON’S LAW
This is the famous adage that “Your work expands so as to fill the time available for its completion” – or, more simply put…the longer you have to get something done, the longer you will take to complete it. And even more interesting is that – this isn’t just a saying: it’s statistical proof that we, as humans, often create extra busy-work as a way to fill the time…regardless of whether or not that gets us closer to our goal.
Instead of allowing yourself the full day to accomplish a task…try giving yourself HALF THE TIME. In theory, that should help you work more efficiently…and, as a result, finish up faster than you expect.
4. USE THE 5- MINUTE RULE
The problem is that, most of us LOVE to overthink our work. We’ll question whether or not it’s good enough, if we can realistically get it done, or even if it’s worthwhile to do in the first place…but, all of that mental congestion works against you, and creates a barrier from actually getting anything done. To make matters worse, the longer we procrastinate…the more anxious we feel about continuing to put it off, and the greater the urge we have to continue avoiding it.
So, the 5-minute rule works to pierce through that inhabitation, and once you get started…you’ll begin to realize that you it wasn’t as difficult as you expected.
5. FIND YOUR FLOW STATE
Dozens of studies, from Harvard to Nasa, have sought to analyze the circadian rhythm in terms of how that relates to productivity…and even though many of them report that “75% of people are most mentally alert between 9am and 11am”…each of us is different, and it’s important to pay attention to your own level of motivation throughout the day…and when you find a pattern, work your day around it.
Beyond a certain point – you can’t do it all yourself…and, once you realize that OTHER PEOPLE are able to learn your craft, and then do it BETTER…it opens the door to so many new opportunities that never would’ve existed when you didn’t have the time. So, find ways to automate your schedule…hire the tasks that you don’t need to do yourself…and then, spend that extra time becoming even more efficient.
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